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Presenter Information

Boise, Idaho
April 15-19, 2024

Presenter Code of Conduct

The International Association of Wildland Fire places high importance on integrity, responsibility and reputation and expect members to display high standards of behavior that are conducive to creating and maintaining diverse and inclusive practices. This includes the manner in which we conduct ourselves in normal business practices and at our conferences.

To better assist conference presenters, panel members, and other participants, we have prepared these guidelines to help improve understanding of our changing social environment, the importance of considering audience perception, and how to prepare to ensure that appropriate language and images are used during presentations at conferences and workshops. In this guide we provide some helpful advice on presentation ethics; oral presentation language in terms of implications to sensitivity, respect, and inclusivity; thoughts on developing presentation visual aids; and identified areas of inappropriate behavior.

IAWF expects all presenters to:

  • Provide opportunities for others to learn and develop in ways that are in keeping with the IAWF commitment to diversity, equity, and inclusion.
  • Refrain from demeaning, discriminatory, or harassing behavior, materials, and speech.
  • Refrain from harassment of or any form of discrimination against another participant, staff member, volunteer or others.
  • Always fully disclose and resolve any existing or potential conflicts of interest.
  • Always keep proprietary information confidential unless the appropriate person authorizes its disclosure.
Register

All presenters are required to registration and pay for the conference.  The deadline for presenters to register is March 15; if you are unable to pay when you register, you can select the “invoice me” option.  Registration

Presenter Information
Oral Presentation
  • Check the detailed program schedule (which will be finalized toward the end of January) for the exact time of your presentation.
  • Presentations are 15 minutes (12 minutes for presentation + 3 minutes for Q&A and transition.
  • Allow plenty of time for Q&A and transition. 
  • Practice in advance to ensure you do not go over your allotted time.
  • Format your presentation in widescreen (16:9), this is generally the default in PowerPoint. 
Lightning Talk
  • Lightning Talks are 5 minutes, the time will be strictly enforced. These are meant to be fast paced; there is no time allotted for Q&A.
  • Practice in advance to ensure you do not go over your allotted time.
  • Format your presentation in widescreen (16:9), this is generally the default.

 

Poster Presentation

Schedule & Format: The poster session is scheduled for Tuesday, April 16th from 6:00-7:30 pm. Presenters are expected to be present at their poster to discuss their poster during that period.  
Set up and removal times: You may set up your poster starting at 12:00 pm on Monday, April 15. Posters should be placed no later than 5:00 pm on Tuesday.  Your poster may be left up for the entire conference even though you will only be required to present your poster during the designated session.  Please remove your poster by 5:00 pm on Thursday April 18.  

Poster Specifications: Each presenter will have one 8 x 4 poster board, the usable space is 7’ 10.5” x 3’10.5”. We will provide you with pushpins or Velcro to attach your posters to the panel.

Please include a photo of the individual who will be presenting the poster. This will allow conference participants to locate you if they have questions about your poster.

Audio Visual Equipment

Audio Visual Equipment

In each presentation room, we will provide:

  • PC Laptop Conference
  • LCD Projector
  • Screen of appropriate size
  • Podium
  • Microphone
  • PPT advancer and laser pointer
  • Internet Access
  • Audio from computer

 To ensure a smooth transition, all presenters are required to use the provided computer.

Presentation Upload

Presentations must be uploaded to your Speaker Portal in PheedLoop. If you cannot find your link to your portal, please let us know.

Presentations must be uploaded no later than 5:00 pm, the day prior to your scheduled presentation.

This will allow you to load your presentation early—no more finding the presentation loading station or waiting in line to get this done at the conference.   And it will allow us to ensure the presentations are loaded on to the appropriate computer and working properly. Please be considerate and submit your presentation on time!

Speaker Portal

All presenters should have access to their speaker portal in PheedLoop. If you do not have the link, please reach out to us. The information added to PheedLoop will feed into our mobile application.

Once you enter the speaker portal, you should:

  • Update your profile (add City, State/Province, and Country for Location)
  • Review your session title for accuracy.
  • Review and update your session description if needed – you may update for typos or grammar, please do not change the intent of your presentation.
  • Check your Assigned Tasks – mark complete when finished.
  • Add session files, you can add resources that you would like made available to the attendees, just do not mark the Private File box. This is also where you will upload your presentation closer to the conference.